Photograph the receipt. Review the expense.
Take a photo or forward the email. myaccountant reads the receipt, suggests the expense treatment, and attaches the image to the transaction.
For: sole traders, small business owners, anyone running a business that collects receipts.
Not for: businesses where every purchase is made on a corporate card with perfect statement descriptions (the bank feed workflow is better for you, no receipts needed).
The before state.
Without this workflow, receipts scatter across email, camera roll, glovebox and desk drawer. At BAS time, you reconstruct purchases from memory and half-faded paper.
How it works.
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Step 1, Capture the receipt
Take a photo in the app, or forward a receipt email to your dedicated address. Both paths create the same review item.
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The mobile capture screen, showing the camera viewfinder with a receipt visible. Capture button prominent at bottom.
Step 1: Capture the receipt, screenshot pending capture. -
Step 2, myaccountant reads the receipt
The receipt is read for supplier, date, total, GST and line items where present. myaccountant suggests an expense account based on the supplier and items.
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The extraction preview, receipt image on one side, auto-filled fields and the suggested expense account on the other. Supplier, date, amount, GST visible and editable.
Step 2: myaccountant reads the receipt, screenshot pending capture. -
Step 3, Review and confirm
The AI's suggested expense account has a confidence level beside it. High-confidence suggestions (Bunnings → Repairs & Maintenance, Officeworks → Office Supplies) can be accepted in one tap. Lower-confidence ones prompt you to choose from alternatives. Every correction you make teaches the system for next time, the same supplier gets the same treatment from then on.
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The confirmation prompt with the AI's suggested account, confidence indicator, and alternative accounts visible as secondary options.
Step 3: Review and confirm, screenshot pending capture. -
Step 4, Post to the books
Tap Save. The expense posts to the ledger with the GST treatment and category you confirmed. The receipt image stays attached.
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The posted expense in the Business module's expense list, with the receipt image thumbnail visible alongside.
Step 4: Post to the books, screenshot pending capture.
What you get at the end.
Every receipt becomes a categorised, GST-calculated expense with the image attached. BAS review starts from records, not reconstruction.
Supporting details.
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Supported formats , JPG, PNG, PDF. HEIC from iPhone is supported.
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Email forwarding , Each business gets a unique dedicated receipts email. Forwarded emails with attached or inline receipts are processed automatically.
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Multi-item receipts , Line items can be split across categories if needed (the Bunnings trip where one item was for the business and one was personal).
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Bulk processing , Upload multiple images from your camera roll and review them as a batch.
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Accuracy , Extraction accuracy is high on printed receipts, lower on handwritten or damaged ones. Every extracted field and every suggested account is always editable.
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Offline capture , Photos taken in the mobile app without internet connection queue locally and process when the device reconnects.
See the other workflows.
Different tasks, same underlying approach: automate the boring parts, keep the human in the loop for the decisions that matter, make every workflow end with your books updated.