Forward the statement. Review the property records.
Forward the monthly agent statement. myaccountant separates the rent, fees and expenses, assigns them to the property, and attaches the source document.
For: anyone with an investment property, particularly those with multiple properties or properties managed by an agent.
Not for: an owner-occupier who does not rent out their home (there is nothing to track here beyond mortgage interest, which the personal finance module handles differently).
The before state.
Without this workflow, monthly statements are retyped into a spreadsheet or left until tax time. Direct receipts get mixed with everything else.
How it works.
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Step 1, Forward the agent statement
When the monthly statement arrives, forward it to your dedicated property email address. It becomes a review item.
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An email inbox showing a typical agent statement email, with the Forward button highlighted. Dedicated property email address visible as the forward destination.
Step 1: Forward the agent statement, screenshot pending capture. -
Step 2, myaccountant extracts every line
Rent, fees, repairs, rates and other lines are extracted from the statement. Each line is assigned to the right property with a suggested income or expense account.
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The extraction preview, statement PDF on one side, extracted transactions as a list on the other. Each line shows amount, suggested category, and property attribution.
Step 2: myaccountant extracts every line, screenshot pending capture. -
Step 3, Review and post
Scan the extracted list. Edit any category or property attribution that needs attention, then post the statement.
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The review screen with several extracted lines, including one that has a visual indicator suggesting a category correction is needed.
Step 3: Review and post, screenshot pending capture. -
Step 4, The bank reconciliation closes the loop
When the agent's net deposit lands, myaccountant suggests matching it to the property's clearing account. Accept the match and the statement connects to the bank deposit.
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The bank feed with the agent's deposit shown, matched to the property clearing account with a green check indicator.
Step 4: The bank reconciliation closes the loop, screenshot pending capture.
What you get at the end.
Each month's property activity is reviewed while it is fresh. At tax time, the rental schedule is already shaped by property, owner and category.
Supporting details.
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Statement formats , PDF statements from most major Australian property management platforms are supported. CSV exports also supported.
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Direct receipts , For expenses you pay yourself (the plumber, the handyman, the council rates notice), use the same photograph-or-forward flow as the Business Receipts workflow, and tag the receipt to the correct property.
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Multi-property allocation , If you own several properties with the same agent, statements for each property are routed to the right one automatically based on property identifiers.
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Ownership splits , If the property is held jointly (spouses, trust, multiple owners), the posting respects the ownership share on the property record. Each owner's share of each transaction flows to their tax position separately.
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Historical statements , Upload past statements for the current financial year and back-fill the books.
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Capital vs. repair classification , Items that may be capital improvements are flagged for review.
See the other workflows.
Different tasks, same underlying approach: automate the boring parts, keep the human in the loop for the decisions that matter, make every workflow end with your books updated.